Large companies are often looking to work securely with large amounts of data. This may be necessary both during the solution of standard tasks and for large transactions. Again, virtual data rooms come to the rescue. But many people have a question – is it worth trusting your data to this technology? Is it better than doing things the old-fashioned way? This article will learn about the key benefits of virtual data rooms and understand why they are still trustworthy.
Who can benefit from a virtual data room?
Companies often access virtual data rooms during large transactions, such as mergers and acquisitions. But this does not mean that the virtual data room cannot be applied in other conditions. For example, frequent buyers of this service are:
- Financial organizations. When it comes to large financial enterprises, securely working with company data is undoubtedly required. Typically, such companies have extensive external connections and many branches, which is almost impossible to unite without the help of virtual data rooms.
- Design organizations. If your bureau is designing significant infrastructure, you need to keep all the information only with you so that no one can take out papers or copy files. This can be achieved if you use a virtual data room for work. Conveniently, employees cannot download anything from the room without your granted access. Similarly, you can easily restrict access to files at the end of a project.
- Communication service providers. Communications companies have a massive amount of customer data. Therefore, they are best stored in a protected place.
- Enterprises engaged in trade. The data that these companies possess should also not fall into third parties when working with them.
As you can see, almost every company that exists today could be interested in using a virtual data room.
Should we trust VDR technology?
And yet: why should you prefer a virtual data room? How is this technology much better than the same cloud storage?
- Work speed. Virtual data rooms offer significantly faster file sharing than other services.
- Simplicity in work. Nothing is more accessible than setting up a virtual data room and getting started. Each employee involved in VDR will quickly master it.
- Maximum customization. The virtual data room can be customized however you see fit. For example, you can add or remove users and give them different rights in the virtual data room.
- Fastest file transfer. Thanks to modern data transfer protocols, files are sent in record time.
- Maximum data protection. Various encryption keys are used to keep your data securely under lock and key. This means that each piece of information is turned into a cipher. So even if someone hacks into the data room (which is almost impossible), they won’t see the data itself – just the code associated with it.
- The profitability of business projects is increasing. In business projects, it is essential to operate with data quickly; this helps to navigate cash flows better and manage them quite flexibly.
- Free demo periods. All similar services provide the opportunity to use the data room for free for a short demo period. During this time, you will understand whether you like the service and what tariff you will need.
Therefore, if your business or company is still developing without such technology, it is worth considering acquiring it.